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Accounts Payable

Job Type: Full Time

Category: Administration

Functions/Responsibilities

  • Manage and Handle Accounts Payable for separate vendors, for related and unrelated entities.
  • Match & Post all A/P invoices in the ERP system.
  • Issue payments based on payments terms, to pay vendors/suppliers.
  • Ensures that invoices are properly verified and paid within terms of payment required by vendors.
  • Maintain accounts payable reports and all accounts payable files.
  • Maintain all assets for the company and posting them in the assets program. Reconciling the assets between the assets program and the general ledger.
  • Review A/P Aging with the Controller on monthly basis.
  • Make monthly credit card reconciliation to ensure all expenses are accurate. Communicate with the bank for any issues on company credit cards including scam transactions and card replacement.
  • Work with the Cost Accountant and perform inventory reconciliation and make adjusting entries as needed.
  • Communicate with suppliers to review invoices and cost discrepancies.
  • Analyze workflow processes.
  • Establishing and maintaining relationships with new and existing vendors.
  • Processing transactions and performing accounting duties such as maintenance, reconciling A/P aging to General and other A/P related accounts on monthly basis.
  • Issuing Purchase Orders as needed.
  • Assist with AR and other special projects as needed.

Competencies

  • Strong account payable & accounting skills
  • Experience with Microsoft Office, especially Excel, and computerized accounting or ERP systems
  • Good interpersonal and communication skills, able to communicate across all levels, internally and externally
  • Self-starter and good team player
  • Outstanding data entry skills

Education

  • Bachelor degree, in Finance, Accounting and/or Economics

Experience

  • 2-5 years’ experience in accounting and business is required

Reporting

Report directly to the Controller

Physical Demands

Must be capable to…

  • Sit for extended periods of time
  • Full use of a computer and keyboard
  • Minimal lifting of fifteen pounds or less

Note: This job description is not all inclusive and the employee may be required to perform other duties not necessarily described in this document, but may be requested by the supervisor/manager.